Position Summary
Positions in this class are generally assigned to Vice President
and Associate Vice Chancellor executive level positions, and
incumbents perform tasks that support broad institution-wide
systems, processes and procedures with minimal oversight.
For a detailed job description for this Los Rios Classified
Employees Association (White Collar) posting
click here .
Typical Duties
Assist administrator with office organization and detail and
recommend operating practices and procedures to create new or to
revise existing methods; implement systems to improve internal
process in support of changing departmental and District needs,
informing affected staff and providing training as needed;
interview callers; answer inquiries requiring knowledge of college
and District resources, activities, services, policies and
procedures and refer inquiries as appropriate; provide information
regarding college standards and procedures and assist in the
coordination of services for students, staff, and the public;
assist students and staff to resolve problems relating to special
programs, student services records, or related complaints,
referring to appropriate staff members; coordinate activities with
other District offices; schedule meetings, conferences and
appointments; assist with coordinating events; maintain calendars
for managers and/or professional staff; make arrangements for
travel, meetings, and conferences, and process travel claims;
prepare materials for presentations and instruction; prepare
records and reports for District and/or external agencies;
independently prepare correspondence, memoranda, agendas, reports,
technical requests, and other materials, including information of a
confidential nature; prepare required District and departmental
documents including, but not limited to, time sheets, reports,
preliminary payroll records, travel forms, purchasing forms,
requisitions, and workers compensation claim forms; assist with the
monitoring and reconciliation of department and/or office budgets;
order materials, supplies, and services and resolve issues
encountered in the purchasing process to assure timely payment to
vendors; maintain accurate records and databases; assist with the
preparation of the college catalog for printing; assist in
developing and publishing curriculum and committee calendars;
prepare and distribute meeting agendas, minutes, correspondence,
memoranda, reports and other correspondence; take minutes at
meetings exercising judgment and discretion in editing and
composition; assist in preparing material for published class
schedules, catalogs, student guides, newsletters, bulletins and
registration; develop and maintain forms; verify and calculate
full-time equivalency (FTE) and instructional load for faculty;
track flex obligation for faculty; prepare adjunct faculty
assignment paperwork and related documents; assist with
coordination of department hiring and orientation processes;
process mail; receive and accounts for fees; operate and maintain
office equipment; serve on committees as assigned; have lead
responsibility for temporary employees, including interviewing and
training.
Serve as a resource to support Administrative Assistant I’s and
others on District/College-wide processes, policies and procedures
and assists the administrator in the assigned areas of
responsibility.
Serve as the primary point of contact with District departments to
assist with coordinating institution-wide personnel, hiring, risk
management, legal, budget and other related areas of
responsibility; assist with coordinating District/College-wide
instructional, student, or administrative functions.
Perform related duties as required.
Minimum Qualifications
EXPERIENCE: Four years of experience related to the duties
of the position.
EDUCATION: Two years of college level business, office
technology, or related course work from an accredited institution
may be substituted for up to two years of the required
experience.
Promotional: Two years of experience with Los Rios
Community College District performing duties equivalent to the
level of Administrative Assistant. (Promotional applies to current,
regular Classified employees working with the Los Rios Community
College District.)
Have an equity-minded focus, responsiveness, and sensitivity to and
understanding of the diverse academic, socioeconomic, cultural,
disability, gender identity, sexual orientation, and ethnic
backgrounds of community college students, including those with
physical or learning disabilities as it relates to differences in
learning styles; and successfully foster and support an inclusive
educational and employment environment.
( Experience Requirement: One year of experience is equal
to 12 months of experience at 40 hours per week. Applicable
part-time experience will be converted to the full-time equivalent
for purposes of meeting the experience requirement. Education
Requirement: One year of education is equal to 30 semester
units.)
Education must be from an accredited institution.
Application Instructions
Applicants applying to this position are REQUIRED to complete
and submit:
- A Los Rios Community College District Application
- Resume or Curriculum Vitae
- Letter of Interest
NOTES:
- Applications submitted without all required documents, listed
above, will be disqualified. - Applicants indicating “see resume” on the application will not
have that referenced experience considered for minimum
qualifications, which may lead to the application being
disqualified. - Only information (education, experience, etc.) listed on the
application will be considered for minimum qualifications. - Applicants, including current Los Rios Community College
District employees, are required to provide official transcripts,
if required to meet the minimum qualifications for the
position. - Applicants are required to submit official transcripts within
60 days of the time of hire. - Graduate advising documents and grade reports will not be
accepted as official transcripts. - Individuals who have completed college or university course
work at an institution in a country other than the United States
must obtain a complete evaluation of foreign transcripts, degrees,
and other relevant documents. - A foreign transcript evaluation is required any time foreign
course work is used to meet minimum qualifications and/or salary
placement even if the foreign transcript has been accepted by a
college or university in the United States. - Foreign transcript evaluations are ONLY accepted from
AICE (Association of International Credential Evaluations, Inc.) or
NACES (The National Association of Credential Evaluation Services)
agencies or evaluators. For additional information on foreign
transcript evaluations click here.
Do not submit additional materials that are not requested.
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