Position Summary:
The Executive Assistant to the Vice President for Advancement and CEO of the FLC Foundation supports the Office of Advancement’s day-to-day operations, manages the VP’s calendar, arranges meetings, travel, and develops and analyzes reports. This highly visible role supports shifting priorities and is responsible for maintaining consistent high-level interactions and communications with FLC’s top donors, Foundation Directors, College leadership and other internal and external stakeholders.
The ideal candidate will be able to anticipate needs, remain organized under pressure, and represent the VP and the FLC Foundation in both internal and external meetings as needed. This dynamic, fast-paced position requires the ability to think critically and offer solutions to problems with a high level of professionalism and confidentiality. This position also offers primary support to the FLC Foundation Board of Directors and its committees as the Board Professional and de facto board secretary.
Job Description:
Minimum Qualifications
- Bachelor’s Degree, preferably in a business-related field, and three years of professional experience, or more than four years of administrative experience supporting a senior executive.
- Ability to handle confidential information with discretion.
- Demonstrates excellent communication skills.
- K nowledgeable and willingness to utiliz e multiple software and technology solutions .
Preferred Qualification s
- Previous experience providing administrative support to a governing or fiduciary board.
- Experience supporting executives in a higher education setting .
General Knowledge, Skills, and Abilities
- Effective oral and written communication skills demonstrated through preparing executive correspondence .
- Excellent organizational skills and strong attention to detail .
- Digital proficiency in the Microsoft Office suite, Zoom, Adobe Acrobat, Adobe Sign, and WorkDay .
- Understanding of Artificial Intelligence tools or a willingness to learn.
- Demonstrate confidence and professionalism in building relationships on behalf of the FLC Foundation .
- Must be willing to work outside regular office hours on occasion, including evenings and weekends to support special events .
- Strong understanding of Fort Lewis College’s rich history, its commitment to serving a diverse student body, and its dedication to reconciliation and fostering inclusive excellence.
Executive Support Duties
- Manage day-to-day operations of the Office of Advancement .
- Prioritize and handle incoming issues; act as liaison for the Vice President and FLC Foundation .
- M anage up to leadership by proactively providing direct feedback, thought partnership, clear communication, and strategic advice.
- Communicate on behalf of the Vice President with stakeholders, including the Foundation Board, donors and community partners, and campus leaders .
- Oversee the Vice President ’s calendar, travel, meetings, and event logistics .
- Coordinate standing meetings with departments and staff reporting to the Vice President.
- Monitor Office of Advancement budget .
- Manage special projects as assigned.
Board Professional
- Serve as the primary liaison and de-facto secretary for the FLC Foundation Board of Directors
providing administrative support to the Board and its committees.
- Composes verbal and written communication with board members and their staff.
- Manage and maintain Foundation Board information in SharePoint site.
- Provide support for FLC Foundation meeting agendas, minutes, committee meeting s, retreats, and event coordination.
- Maintain FLC Foundation protocols and policies list and keeping documents updated i.e. MOU,
Bylaws, lease agreements, rosters, committee lists, conflict of interest forms etc.
Administrative tasks
- Oversee Advancement O ffice operations, including mail, visitor reception, and office supply orders, storage needs, etc.
- Maintain contact lists, process leave reports and manage memberships /professional subscriptions .
- Support search committees within the department, and other departments as appropriate,
and scheduling interviews.
- Support new team member onboarding, maintaining Advancement onboarding protocols.
- Support Advancement Operations with separation of duties for gift processing, overseeing
mail delivery, stamping checks and counting all cash deposits brought over from other departments and securing all monies in the safe on a daily basis.
- Ensure compliance with institutional and FLC Foundation policies and procedures.
- Support other duties as assigned.
Compensation
Salary range is $ 62,000 – $69,000, plus a comprehensive benefits package . This is a 12-month exempt staff position.
Application Process
A complete application packet includes:
- Cover letter addressing interest and qualifications for the position
- Resume
- Names and contact information (email addresses) for three current professional references
Application materials received b y 11:59pm on Ma y 20, 2025 will receive full consideration. Position will remain open until filled. The successful candidate will be required to submit original, official college transcripts, and pass a background check.
About Fort Lewis College:
On a sage-brushed mesa overlooking downtown Durango and the La Plata Mountains, Fort Lewis College is Southwest Colorado’s premier public undergraduate research institution. With more than half of the 3,300 students identifying as people of color, FLC’s academic programming and campus life thrive on nurturing safe, diverse spaces for intellectual exploration and helping people achieve their career goals. A Native American-serving, Non-Tribal Institution, FLC is committed to promoting economic development in neighboring tribal communities and connecting students with the education they need to be the change in the world they want to see. Degree programs span the arts, business, education, health sciences, humanities, and social and natural sciences. Coursework builds on the natural, cultural, and historical resources found around the Four Corners region. Students work closely with faculty on research projects with real-world implications. Like the mountain town it resides in, FLC promotes a culture of work-life balance for students, faculty, and staff. Skyhawks enjoy unparalleled access to a healthy outdoor lifestyle thanks to 300 days of sunshine a year and more than 300 miles of hiking and biking trails in and around Durango
Notice to Prospective Employees:
The Fort Lewis College is required by the Clery Act of 1990 to notify prospective employees, current employees, students and applicants where to access our Campus Security Report. The report is updated and published annually in accordance with the Higher Education Amendments of 1998, Federal Student Right-to-Know, the Federal Drug-free Schools and Campuses Act of 1989. This report contains information about:
- Fort Lewis College’s alcohol and other drug policy
- Sexual assault policy
- Campus security policies
- Campus/community resources
- The Colorado Riot Offense Statute restriction on enrollment
- Where to find registered sex offender information
- Crime statistics for the previous three calendar years
- Reporting crimes
The Campus Security Report can be accessed in two ways:
By going to the internet website at: www.fortlewis.edu/AnnualSecurityReport Fort Lewis College Student Affairs Office will also provide a paper copy of the annual security report upon request. You can reach them at (970) 247-7331.
Equal Opportunity
Fort Lewis College does not discriminate on the basis of race, age, color, religion, national origin, sex*, disability, sexual orientation, gender identity, gender expression, family or domestic status, political beliefs, veteran status, pregnancy, or genetic information. Accordingly, equal opportunity for employment shall be extended to all persons. The College shall promote equal opportunity, equal treatment, and affirmative action efforts to increase the diversity of students, faculty, and staff. The College is dedicated to building a culturally diverse and pluralistic faculty and staff committed to teaching and working in a multicultural environment. To file a report, get resources, read policies, or make an appointment, See www.fortlewis.edu/CARE.
Discrimination Questions?
Office of Compliance and Community Standards
David Pirrone, Director of Compliance
165 Education Business Hall
1000 Rim Drive
Durango, Colorado 81301
(970) 247-7182 djpirrone@fortlewis.edu
Questions about Title IX sex discrimination?
Office of the Title IX Coordinator
Madeleine Gillman, Assistant Director of Compliance and Title IX Coordinator
230 Skyhawk Station
1000 Rim Drive
Durango, Colorado 81301
(970) 247-7049 mgillman@fortlewis.edu
Information about Fort Lewis College’s alcohol and drug policy, sexual assault policy, campus security policies, campus crime statistics, fire safety procedures and fire statistics, and campus/community resources can be found in the Annual Security and Fire Safety Report. Hard copies are available upon request.
* Title IX of the Education Amendments of 1972 and Part 106 of the Code of Federal Regulations (CFR) prohibit discrimination on the basis of sex, including in admission and employment. Inquiries about the application of Title IX and CFR 106 to Fort Lewis College may be directed to FLC’s Title IX Coordinator and/or to the Assistant Secretary for Civil Rights of the Department of Education.
ADAA Accommodations
Any person with a disability as defined by the ADA Amendments Act of 2008 (ADAAA) may be provided a reasonable accommodation upon request to enable the person to complete an employment assessment. To request an accommodation, please contact Kristin Polens by phone 970-247-7459 or email kpolens@fortlewis.edu at least five business days before the assessment date to allow us to evaluate your request and prepare for the accommodation. You may be asked to provide additional information, including medical documentation, regarding functional limitations and type of accommodation needed. Please ensure that you have this information available well in advance of the assessment date.