Budget Analyst II, Physician Associate Program
Salary: $22.42 Hourly
Location: Missoula Mountain Campus
Job Type: Hourly Staff Full-time
Job Number: 202400326
Sector: UM Provost
Department: Integrative Physiology & Athletic Training, UM
Closing Date: 5/18/2025 11:59 PM Mountain
FLSA: Determined by Position
Bargaining Unit: 09 – FOCUS-MFPE
Description
The University of Montana, College of Health is seeking applicants for a Budget Analyst II for its developing Physician Associate (PA) Program. The Budget Analyst plays a significant role in the School of Physician Associate (PA) Studies by providing management of fiscal and budgetary affairs for the department. This position serves as the primary liaison for the PA Program in maintaining positive relationships with all departmental faculty, staff, chair and directors, as well as colleagues across campus in Business Services, Human Resource Services, Office of Sponsored Programs, and the Montana Healthcare Foundation.
Examples of Duties and Responsibilities
- Oversight and processing accounts payable and receivable.
- Work with the Program Director in preparing and monitoring the departmental budget and other financial reports as requested.
- May be responsible for supervision of other PA office staff and student workers as needed.
- Process purchase orders, invoices, reimbursements, and check requests to appropriate personnel.
- Providing timely and accurate fiscal reports to advise the chair regarding fund balances and trends in various fund types.
- Advising the chair to maximize use of resources to implement the unit’s annual strategic plan, mission, vision, and goals.
- Overseeing the reconciliation of purchases and card transactions for cardholders in the unit.
- Maintaining responsibility for various accounting transactions regarding balancing budgets, transfers between units, and correcting erroneous entries for general, designated, auxiliary, foundation and grant funds.
- Processing human resource transactions regarding hiring, labor distribution changes, compensation entries as well as processing payroll.
- Making policy and procedural recommendations to the school chairperson to maximize efficiencies and improve performance.
- Process compensation requests and stipends for faculty, external lecturers, clinical preceptors, or standardized patients as needed.
- Collaborate with the Program Director to identify cost-saving measures and recommend efficient resource allocation.
- Oversee procurement processes.
- Assist with the preparation, submission, and management of grants for the PA program, working closely with faculty and research teams.
Minimum Qualifications
- High School diploma and three (3) years of previous relevant work experience in finance and accounting or a related field.
- Presentation and computer skills with proficiency in Microsoft Office software (e.g., SharePoint, Teams, OneDrive, Word, Excel, PowerPoint, Access and Outlook), as well as the ability to stay current with emerging office technologies.
- Ability to develop spreadsheets with contemporary software applications and programs.
- Proficient with online meeting platforms (e.g., Zoom and/or other).
- Knowledge of correct business practices, correspondence, and typing formats.
- Ability to perform basic arithmetic, algebra, and statistics (as it pertains to accounting and finance), as well as demonstrate proficiency in data analysis and financial statement analysis.
- Strong customer service skills, organizational skills, and excellent oral and written communication skills.
- Ability to work with others within a highly complex yet integrated academic environment.
- Able to work efficiently with a high degree of accuracy and attention to detail.
- Skilled in critical thinking/analysis and able to develop solutions to challenges or complaints.
- Highly adaptable with capacity to learn new skills.
- Must maintain confidentiality and act with integrity and sound judgement.
- Experience supervising others.
- Ability to read and comprehend regulations, procedures, and policies and apply them to specific situations.
- The ability to work independently or as a team in a dynamic environment with changing priorities and multiple responsibilities is an asset.
Preferred Qualifications:
- Bachelor’s degree or an equivalent combination of education and experience.
Additional Information
Position Number: 031540
Compensation Title: Budget Analyst II
Work Schedule: Full-time, 1.0 FTE (40 Hours a week), Monday through Friday 8:00 am to 5:00 pm, 12 months/year
Probationary Period: Six (6) months minimum
Benefits Include: Insurance package, mandatory retirement plan, partial tuition waiver, and wellness program.
Screening of applications will begin after the closing date; however, applications will continue to be accepted until an adequate applicant pool has been established.
A complete application includes:
- Letter of Interest – addressing your qualifications and experience related to the stated required skills for the position. A general letter salutation such as “Dear Search Committee” or “Dear Hiring Manager” is acceptable.
- Detailed Resume – listing education and describing work experience
- Three (3) Professional References – names and contact information
Must be eligible to work in the United States upon hire. Sponsorship is not available for this position.
The University of Montana is interested in receiving applications from people who would assist the University in demonstrating its five priorities for action: Place student success at the center of all we do; drive excellence and innovation in teaching, learning, and research; embody the principle of “mission first, people always”; partner with place; and proudly tell the UM story.
The Affiliation of the University of Montana (UM Affiliation) is an equal opportunity employer. UM Affiliation does not discriminate against any applicant on the basis of protected class status as described in UM’s non-discrimination policy and any applicable law. Reasonable accommodations are provided in the hiring process for persons with disabilities. For example, this material is available in alternative format upon request. Qualified candidates may request veterans’ or disabilities preference in accordance with state law.
Criminal Background Investigation is required prior to the offer of employment. In accordance with university regulations, finalists for this position will be subject to criminal background investigations.
References: References not listed on the application materials may be contacted; notice may be provided to the applicant. UM partners with SkillSurvey for reference checking. Applicants may receive emails from SkillSurvey to submit reference information.
Testing: Individual hiring departments withing the UM Affiliation may elect to administer pre-employment tests, which are relevant to essential job functions.
Employment Eligibility: All New Employees must be eligible and show employment eligibility verification by the first date of employment at UM and all affiliated campuses, as legally required (e.g., Form I-9).