Business Service Center Specialist III, Student Success (Grant Management) job with University of Texas at San Antonio

Business Service Center Specialist III, Student Success (Grant
Management)

Location: San Antonio, TX
Regular/Temporary: Regular
Job ID: 13265
Full/Part Time: Full Time

Org Marketing Statement

The University of Texas at San Antonio is a Tier One research
university and a Hispanic Serving Institution specializing in
cybersecurity, health, fundamental futures, and social-economic
transformation. With more than 35,000 students, it is the largest
university in the San Antonio region. UTSA advances knowledge
through research and discovery, teaching and learning, community
engagement and public service, and with an intentional focus on
career readiness the university produces more graduates for the
workforce than any other institution in the region. It is a
catalyst for socioeconomic development and the commercialization of
intellectual property — for Texas, the nation and the world. UTSA
has been recognized as a Top Employer in Texas by Forbes Magazine.

In 2024, the
UT System Board of Regents authorized UT System to begin
integrating UTSA and UT Health San Antonio into one unified
institution, establishing a world-class university that integrates
academic, research, and clinical excellence to build a profoundly
impactful university of the future. Driven by a vision for growth
and impact, this merger will expand capacity to offer robust
undergraduate and graduate programs, attract top-tier faculty and
staff, develop innovative initiatives, and elevate
transdisciplinary research to address the evolving needs of the
region.

Posting End Date: Open until filled. At the
discretion of the hiring department, this position posting may
close once a sufficient number of qualified applications have been
received.

Salary Range: Up to $60,000 annualized,
commensurate with education, experience and qualifications.

Hours: up to 40 hours per week, exempt.

Required Application Materials:

• Resume and cover letter are required. PDF format
  preferred.

Essential Functions

Job Summary

Provide support for financial and human resource administration
activities to the Business Service Center.

Core Responsibilities

1. Responsible for the administration and monitoring of complex
   financial and business transaction processes in support of the
   Business Service Center. May exercise functional supervision or act
   in a lead capacity for Business Service Center staff; resolves
   complex work matters.
2. Receives, reviews, analyzes, and processes complex business,
   financial, and payroll/personnel-related transactions into a
   variety of University software systems. Transactions include a
   combination of accounting (posting and reconciling), budget
   development and monitoring, purchasing, travel, records management,
   and project scheduling.
3. Acts as a resource for BSC staff; provides training regarding
   various business transactions such as accounting; purchasing and
   procurement, travel, and reconciliation of accounts; may assign and
   review the work of others.
4. Works closely with the unit manager to implement processes to
   improve data integration as well as process improvements across all
   functional areas.
5. Prepares, analyzes, and creates statistical, financial, and
   related ad hoc reports; provides policy input and recommendations
   for improvement to business process management systems and
   procedures.
6. Examines budgets for accuracy and compliance with procedures
   and regulations. Compiles and analyzes financial information to
   post entries to accounts in an automated finance system; allocates
   expenditures, encumbrances, receipts, and receivables based on
   reports and schedules; reviews and processes requisitions; confers
   with the department for clarifications and specifications, and
   preferred supplies; confers with vendors to obtain product or
   service information such as price, availability, and delivery
   schedule.
7. Coordinates recruitment and hiring efforts for exempt and
   non-exempt personnel; creates employment requisitions for posting;
   reviews applications and related documentation
8. Ensures timely and accurate processing of all personnel actions
   in automated HR system to include, but not limited to, creating,
   and submitting documents/requests via respective institutional
   systems, under established University and Human Resource Services
   policies and procedures; collaborates closely with Human Resource
   Services regarding employee relations and compensation
   matters.
9. Identifies and resolves issues, concerns, discrepancies,
   problems, and inconsistencies, determining appropriate corrective
   procedures.
10. Maintains a high degree of confidentiality and ensures the
    safety of all confidential and sensitive information privy to this
    position.
11. Acts as liaison between departments and internal or external
    customers and interacts with clients by telephone, electronically,
    or face-to-face to identify and support their transactional
    needs/requirements; proactively engages customers through reporting
    and personal responses; researches and evaluates all relevant
    information to handle inquiries and complaints; promptly responds
    and resolves customer inquiries and/or complaints; manages client
    expectations and provides consistent client updates; keeps records
    of client interactions, transactions, and actions taken;
    communicates and coordinates with internal departments as needed to
    resolve client issues.
12. Attends meetings and may serve on committees on behalf of
    BSC.
13. Completes special projects and assignments.
14. Promotes safety and environmental protection by working
    immediately reporting unsafe situations, spills, and accidents;
    following University safety plans/procedures/protocols; and
    participating in appropriate safety training.
15. Performs other duties as assigned.

Required Qualifications

• Bachelor’s degree from an accredited institution.
  • Experience can substitute for the degree on a one-for-one
    basis.
• Four (4) years of related experience in one or more of the
  following areas: Purchasing, Travel, Financial Reporting, or Human
  Resources.

Preferred Qualifications

• Four (4) years of grant management experience that includes
  fiscal support and reconciliation of accounts.

Knowledge, Skills, and Abilities

• Excellent oral and written communication skills.
• Excellent organizational skills.
• Proficient in Microsoft Office Suite and financial
  software/systems.

Additional Information

• UTSA is a tobacco free campus.
• This is a security sensitive position. Employment is contingent
  upon a successful background check.
• Applicants selected must be able to show proof of eligibility
  to work in the United States by time of hire.
• Valid driver’s license and Motor Vehicle Record (MVR) as
  applicable.

Working Conditions

• Office environment.
• May be required to work additional hours during peak
  periods.
• Ability to travel to and from meetings, training sessions, or
  other business-related events.
• Occasional after-hours and weekend work or overtime may be
  required.

Physical Demands:

• Sedentary work; sitting most of the time. Jobs are sedentary if
  walking and standing are required, only occasionally.
• Exerts up to 10 lbs. of force occasionally.

This position will require working both remotely in Texas
and on campus. Subject to change depending on department
need. Travel and parking expenses are the employee’s
responsibility. Applicants must be adaptable and open to working in
both environments.

Equal Employment Opportunity

As an equal employment opportunity and affirmative action employer,
it is the policy of The University of Texas at San Antonio to
promote and ensure equal employment opportunity for all individuals
regardless of race, color, religion, sex, gender identity, sexual
orientation, national origin, age, disability or genetic
information, and veteran status. The University is committed to the
Affirmative Action Program in compliance with all government
requirements to ensure nondiscrimination. Women, minorities, people
with disabilities and veterans are encouraged to apply. UTSA
campuses are accessible to persons with disabilities.

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