Business Manager in Bryn Mawr, PA for Hill Top Preparatory School

Located in Bryn Mawr, Pennsylvania, Hill Top Preparatory School provides life-changing experiences for bright and creative students, grades 5-12 and a Post-Grad Year, who struggle to achieve academic and social success due to performance-based learning differences including ADHD, Autism, specific learning disabilities, or anxiety. The school’s curriculum is designed to build a quality of self that includes self-recognition, self-advocacy, self-reliance and self-confidence.

Hill Top Prep is seeking an outstanding Business Manager to join its Senior Administrative Team – July 1, 2025. The Business Manager will oversee the business and human services operations, ensure compliance with government regulations, and manage all school finances. Excellent communication, analytical and problem-solving skills are required.

Responsibilities and Duties
-Manage all school finances including accounts payable, accounts receivable, bank reconciliations and prepare financial reports
-Financial Management and Reporting Work with Head of School (HOS) and Board of Trustee Finance Committee to create annual budget and long term planning
-Provide timely, relevant and accurate fiscal information
-Be prepared to plan, coordinate, lead, and provide follow-up for finance committee meetings
-Oversee the annual audit process and issuance of the 990 filing
-Oversee and manage all aspects of payroll and staff benefits including evaluating insurances
-Manage and track fundraising and revenue stream effort
-Manage financial aid
-Oversee school expenditure process
-Establish internal controls and procedures
-Assist in analysis of current and future programs
-Oversee insurance policies and audits for property, workman’s compensation, liability and director’s liability

Regulatory Compliance
-Stay informed of regulatory issues as pertains to the school
-Ensure policies and practices align to regulatory requirements
-Ensure record-keeping complies with regulations
-Prepare and file government reports accurately and on time

Human Resources
-Supervise part-time Human Services Coordinator
-Collaborate with HOS to establish wage and benefit objectives within the approved budget that are equitable and consistent
-Continuously update Employee Handbook to align to legislative requirements and policy updates
-Manage staff personnel records with HR

Expectations
-Maintain confidentiality in all relationships
-Support and uphold the policies of the school to families, faculty and the public
-Conduct self in manner to promote a positive organizational culture and effective staff relations
-Attend school events as required
-Handle regular communications with students and families including questions and concerns
-Offer assistance to HOS in administrative capacity
Perform other responsibilities as required

Qualifications
-Degree in Accounting, Finance, Non-Profit Management, or Business Management/Administration
-Strong financial and accounting expertise
-Ability to identify priorities when developing budgets
-A working knowledge of QuickBooks would be a plus
-Strong communication and problem-solving skills
-Experience in not-for-profit preferred
-Experience in a school environment preferred
-Human resources experience is preferred
-Respect and appreciation for learning differences
-Clear background check and all PA school clearances

About Hill Top Preparatory School

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Hill Top Preparatory School is a private school for students in grades five through twelve and a post-grad year that provides life-changing experiences for bright and creative students who struggle to achieve academic and social success due to performance-based learning differences including ADHD, executive function challenges, high functioning Autism, specific learning disabilities, or anxiety. Through strong family-school collaboration Hill Top prepares students for future success in college, work, and life as independent adults.

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