Bookkeeper/Payroll Manager in Chattanooga, TN for St Nicholas School

St. Nicholas School is a vibrant leader in independent education in the Chattanooga metropolitan region. Grounded in the Episcopal faith, St. Nicholas educates students with a comprehensive emphasis on academic, physical, social-emotional, creative and intellectual development. STNS educates and inspires students in Pk 3 through 5th grade.  SNS holds accreditation from the Southern Association of Independent Schools (SAIS). St. Nicholas School, “Where the love of learning takes root.”

WHO YOU ARE

• You are collaborative, resilient, flexible, diplomatic, confident, patient, and possess a sense of humor and professional presence.
• You have a Bachelor’s degree or higher and/or equivalent working experience working with accrual based/Non-profit accounting
• You possess knowledge and experience in accounting, specifically within accounts payable, accounts receivable, and payroll.
• You have proven computer skills in a Sage 50 accounting system as well as standard Microsoft applications.
• Familiar with Blackbaud online platforms preferred.
• You are organized and motivated with the ability to prioritize and efficiently manage multiple projects and deadlines.
• You have excellent communication skills.
• You are comfortable working with staff, faculty, students, and families.
• You love to innovate, connect with community, and build relationships.
• You maintain confidentiality.
• Have experience onboarding new employees relative to benefits, payroll, etc.

THE JOB

Position: Business Office Assistant and Bookkeeper

Department: Business Office

Reports to: Director of Finance and Business Operations

RESPONSIBILITIES

Student Billing & Accounts Receivable

• Oversee all aspects of student billing, including generating charges and credits per enrollment contracts.
• Maintain accurate student account records, process payments, and generate billing statements.
• Handle ACH payment processing, follow up on declined/returned payments, and resolve banking issues.
• Manage collections, ensuring timely follow-up on outstanding balances and escalating issues as needed.
• Assist families with billing inquiries and online payment systems.
• Generate reports related to student enrollment, financial aid, and budget planning.
• Support financial reporting and annual audit activities.
• Collaborate with the Director of Auxiliary Programs to manage billing for auxiliary programs, specifically summer camp.

Financial Aid & Enrollment Support

• Assist in processing financial aid applications, maintaining records, and verifying supporting documents.
• Provide guidance to families regarding tuition, financial aid, and payment plans.
• Maintain accurate enrollment data and reconcile discrepancies with admissions staff.
• Stay updated on trends and best practices in student billing and financial aid administration.

Accounts Payable & Vendor Management

• Process invoices and payments using an automated accounts payable system.
• Manage corporate credit card tracking, coding, and reconciliations.
• Maintain vendor records, ensure compliance with purchasing policies, and issue annual 1099s.
• Provide expense coding support to departments and ensure accuracy in payables.

General Accounting & Financial Reporting

• Record monthly revenue from multiple sources and manage accounts receivable.
• Monitor daily banking operations and ensure accurate cash flow tracking.
• Assist the Director of Finance and Business Operations in preparing journal entries, reconciling bank accounts, and maintaining financial records and budgeting.
• Support the annual audit by preparing financial reports and ensuring compliance with accounting standards.

Additional Responsibilities

• Maintain organized financial records and ensure proper archival of documents.
• Provide financial analysis and reporting to support decision-making.
• Assist in general Business Office operations and perform other duties as assigned.
• Provide human resource functions relative to onboarding employees and working with employees leaving.

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