Accounts Payable Specialist in Lower Gwynedd, PA for Gwynedd Mercy Academy High School

 

Accounts Payable Specialist- part-time

REPORTS TO: Director of Finance

POSITION SUMMARY: Part-time position 3 days a week or  24 hours. Oversee daily business office activities: including reviewing and approving invoices, reconciling accounts and resolving discrepancies. Accounts payable specialist also maintains vendor relationships. The Accounts Payable Specialist commits to the mission of Catholic education in the Mercy tradition.

DUTIES AND RESPONSIBILITIES:

• Process all Accounts Payable
  • Validate, Code and process payment for all GMAHS expenses. Collect W-9’s for applicable vendors.
  • Ensure accuracy, process, and distribute 1099’s at year-end.
  • Coordinate and disperse referee payments through Arbiter.
  • Reconcile and disperse school petty cash fund.
• Purchasing
  • Closely controls and manages School Business Comdata Mastercard. Reconciles and classifies all purchases monthly.  Monthly transactions on average 15K
  • Has final approval on all internal Amazon Business Account purchasing, to ensure Business Office Guidelines are met.
• Facilities
  • Monitor vendor contracts–ensure accurate billing.

• Continually review School processes and make recommendations for improvement.
• Take on additional projects and/or responsibilities as the Director of Finance deems appropriate.

COMPETENCIES:

• Strong attention to detail and maintaining accuracy; highly organized with strong time management skills.
• Ability to multitask as a part of a busy business office.
• Professional demeanor and strict adherence to confidentiality.
• Ability to work with a variety of constituencies and personalities, team player.
• Computer literacy – experience with Financials Edge or other database accounting program; fluency in Microsoft Office programs
• Excellent organization and communication skills.

___________________________________________________________________

SPECIFICATIONS

• Bachelor’s degree in business, finance or accounting is desired.
• Work experience in a school business office.
• Experience with financial edge or other Database accounting system

PHYSICAL CABAILITIES:

• Sitting, standing, long periods at the computer and lifting .

.

The statements herein are not an exhaustive list of all responsibilities, duties and competencies required to perform the job and may change as determined by the needs of Gwynedd Mercy Academy High School.

If interested in this position, please send cover letter and resume to SEND RESUME .  This position closes on February 28, 2025.

 

Accounts Payable Specialist- part-time

REPORTS TO: Director of Finance

POSITION SUMMARY: Part-time position 3 days a week or  24 hours. Oversee daily business office activities: including reviewing and approving invoices, reconciling accounts and resolving discrepancies. Accounts payable specialist also maintains vendor relationships. The Accounts Payable Specialist commits to the mission of Catholic education in the Mercy tradition.

DUTIES AND RESPONSIBILITIES:

• Process all Accounts Payable
  • Validate, Code and process payment for all GMAHS expenses. Collect W-9’s for applicable vendors.
  • Ensure accuracy, process, and distribute 1099’s at year-end.
  • Coordinate and disperse referee payments through Arbiter.
  • Reconcile and disperse school petty cash fund.
• Purchasing
  • Closely controls and manages School Business Comdata Mastercard. Reconciles and classifies all purchases monthly.  Monthly transactions on average 15K
  • Has final approval on all internal Amazon Business Account purchasing, to ensure Business Office Guidelines are met.
• Facilities
  • Monitor vendor contracts–ensure accurate billing.

• Continually review School processes and make recommendations for improvement.
• Take on additional projects and/or responsibilities as the Director of Finance deems appropriate.

COMPETENCIES:

• Strong attention to detail and maintaining accuracy; highly organized with strong time management skills.
• Ability to multitask as a part of a busy business office.
• Professional demeanor and strict adherence to confidentiality.
• Ability to work with a variety of constituencies and personalities, team player.
• Computer literacy – experience with Financials Edge or other database accounting program; fluency in Microsoft Office programs
• Excellent organization and communication skills.

___________________________________________________________________

SPECIFICATIONS

• Bachelor’s degree in business, finance or accounting is desired.
• Work experience in a school business office.
• Experience with financial edge or other Database accounting system

PHYSICAL CABAILITIES:

• Sitting, standing, long periods at the computer and lifting .

.

The statements herein are not an exhaustive list of all responsibilities, duties and competencies required to perform the job and may change as determined by the needs of Gwynedd Mercy Academy High School.

If interested in this position, please send cover letter and resume to careers@gmahs.org .  This position closes on February 28, 2025.

 

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